If you`re running a business that operates in multiple countries within the European Union, you`re likely familiar with the General Data Protection Regulation (GDPR). This regulation requires businesses to take certain precautions when handling the personal data of EU citizens, including when transferring data between different entities within the same organization. This is where the intra group data transfer agreement (IGDTA) comes into play.
An IGDTA is a written agreement between two or more companies within the same organization that outlines how personal data will be transferred between them. This agreement is required under the GDPR when personal data is being transferred from one entity to another within the organization.
The IGDTA must address several key issues related to data protection, including the legal basis for the transfer, the types of personal data being transferred, how that data will be protected during the transfer, and what will happen if the data is lost or stolen.
The legal basis for the transfer is a critical component of the IGDTA. Under the GDPR, personal data can only be transferred between companies within the same organization if there is a legitimate reason for doing so. This might include situations where the data is needed to perform a contract, or where the transfer is necessary for the legitimate interests of the organization.
The IGDTA should also address the types of personal data that will be transferred. This might include information such as names, addresses, or email addresses, as well as more sensitive data such as medical information or financial data.
During the transfer, the personal data must be protected to ensure that it is not lost or stolen. This might involve using encryption technologies to secure the data while it is in transit, or implementing other security measures such as firewalls or access controls.
Finally, the IGDTA must address what will happen if the data is lost or stolen. This might include provisions for notifying affected individuals, regulators, or other stakeholders, as well as compensation or other remedies for any harm caused by the breach.
In summary, the intra group data transfer agreement is a critical component of compliance with the GDPR for businesses that operate in multiple countries within the EU. By taking a proactive approach to data protection and implementing best practices for data transfer, businesses can avoid costly fines and reputational damage while ensuring that personal data remains secure and protected.